Primary Purpose:
The Dean of Operations’ primary responsibility is to support the school’s major operational functions–facility and IT management, transportation, registration, purchasing, school trip logistics, duty assignments, nutritional operations, dining hall/building cleanliness maintenance, state/national operational requirements (e.g. fire and lockdown drills), health/wellness programming, and support staff oversight.  The Dean of Operations collaborates with the Dean of Students & Culture regarding the logistics of school trips–both in-town and out-of-town field trips.  The Dean makes recommendations for updates/changes to the EPLA student/parent handbook.  They consistently work hand-in-hand with the Dean of Instruction to ensure the campus’ master schedule/bell schedule allows for the effective execution of all campus operations components.  The Dean provides on-going communication associated with these programs to the Director of Operations on a weekly basis.

 

Education/Certification

• Bachelor’s Degree

 

Experience:

• Two years teaching experience in education
• One year operations experience, with some supervisory experience (preferred)

 

 Special Knowledge/Skills:

• Working knowledge of state/federal requirements/laws associated with school safety, student/staff/visitor COVID regulations, transportation requirements, purchasing compliance
• Ability to interpret and implement policy and procedures associated with PEIMS, Attendance, Registration, Transportation, and Nutritional programming
• Ability to ensure all health/wellness requirements are completed by a designated timeline (e.g. vaccinations, hearing/vision screenings, spinal assessments)
• Ability to support the use of technology across all campus departments (e.g. technology distribution processes, addressing/fixing computer-based issues, supporting IT upgrades)
• Ability to lead a team of professionals in providing a learning environment that is conducive to learning
• Ability to provide one-on-one support to teachers, students, families regarding the successful enrollment/registration and attendance processes
• Demonstrate a passion for and commitment to EPLA’s mission and educational model
• Strong organizational, communication, public relations, and interpersonal skills
• Personal qualities of maturity, humility, strong work ethic, sense of humor, and a “do-what-it-takes” attitude

Preference(s):

• Bilingual (English and Spanish)

 

Responsibilities and Duties include but are not limited to: 

 

Leadership

• Oversees the planning, development, organization, management, direction, and implementation of all operational components of the campus
• Monitors and ensures EPLA’s compliance with federal and state regulations/laws regarding school safety, nutrition program, purchases, attendance/enrollment, health/wellness, transportation associated with school trips, compliance with code (e.g. health inspections, fire drill expectations) 
• Demonstrates a high level of professional maturity including emotional constancy in stressful situations, ability to bring out the best in others, a solution seeker, and acts as a positive force to motivate others
• Strategically manages tasks and time, is well-organized, and is detail-oriented.
• Participates as a strategic member of the Administrative Leadership Team
• Demonstrates full responsibility for executing the mission and vision of EPLA.
• Works jointly with the Dean of Students and Culture in ensuring a campus environment that is “joyful”, clean, and conducive to positive academic growth
• Is willing to do whatever it takes to get the work done to EPLA’s high standards

 

Culture

• Inspires scholars, families, staff, and others to believe in and reflect the school’s mission, high expectations and values by continually emphasizing the importance of a positive school culture around day-to-day operations (e.g. keeping the campus clean, maintaining clean restroom facilities, adhering to established expectations regarding fire/lockdown drills). 
• Establishes a school culture that is centered on core values that ultimately deeply cares for each student and staff member and holds each student and staff member to the highest level of accountability.
• Ensures effective communication with families with respect to student safety, dress-code expectations, attendance requirements, enrollment processes, etc.  
• Develops and oversees the campus’ duty assignment schedule for both teachers and administrators
• Models professionalism and adherence to the EPLA core CRSHH Values 

 

Systems-Management

• Creates an operations calendar that ensures the completion of all required components by the deadlines established by the charter district and local/state/federal agencies
• Implements systems that “sweat the small stuff,” maximizes the programmatic goals of the school, and are scalable as the school grows. 
• Develops solutions to complex problems that involve multiple stakeholders and steps.
• Creates purchase orders for any operational expenses needed.
• Maintain accurate records of all financial transactions, review and submit them to the the Director of Operations for review and processing
• Manages with fiscal responsibility, while ensuring all needed supplies/materials are available for the successful execution of the various operational job duties on the campus

 

Additional Duties

• Works collaboratively with the facilities manager in ensuring a safe, clean, positive environment for all staff, students, and guests
• Recruits and assists in the hiring for the positions supervised by the Dean of Operations
  
  
• Works with EPLA Leadership Team in providing on-going staff PD and compliance updates regarding safety and operational practices
• Supports the safety and culture of the campus by performing before school, lunch, and after school supervision duty assignments
• Attends Admin Team Leadership meetings with the entire campus leadership and individual weekly check-in meetings with the Director of Operations
• Works with Director of Operations, ED and corresponding staff on campus recruitment efforts 
• Additional duties as assigned.

 

Supervises:  Registrar/PEIMS Clerk, Attendance/Nutrition Program Clerk 

Additional supervisory responsibilities may develop as the campus increases to capacity. 

 

Equipment Used:

Computer, copier, telephone, public address system, and other equipment applicable to position

 

Physical Demands/Environmental Factors:

Works with frequent interruptions; maintains emotional control under stress.  Lifts heavy objects (i.e. furniture) at times.  May be required under specific circumstances to provide physical restraint of scholars in danger of causing harm to themselves or others.  Conducts other duties as assigned.

The foregoing statements describe the general purpose and responsibilities assigned to this job.  This is not an exhaustive list of all of the responsibilities, duties, and skills that may be assigned or required.